Little Downham Village Hall presents…

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Event

Little Downham Players are very happy to come to your village hall and deliver a ‘murder mystery evening’ event for your community to help raise funds for your hall.

At the moment Little Downham Players have a choice of two different events, ‘who murdered the director’ and ‘who murder the vicar’ there is a potential of 2 more new events in the pipe line.

If you would like more information please contact Graham Hayter-Smith

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Trustees getting their heads together for finance training

Today Cambridgeshire ACRE is hosting a training event to focus on finance essentials for your village hall.  Trustees from across the county have come together to learn more about keeping financial records and reporting to the Charity Commission.  Lets hope this isn’t too taxing for a Saturday, there is a lot of concentration going on in the offices right now!

Trustees attend fire safety training event

Today 24 village hall trustees attended our training session on ‘fire safety in your community building’.  We were very lucky to have Kate Peacock from Cambridgeshire Fire and Rescue Service to deliver this very informative session.  Trustees learnt about current legislation as well as practical advice on how to make their community buildings safer for all users.

Feedback from trustees attending included:

  • “Extremely practical approach – Very good”
  • “This event has greatly enhanced my knowledge of the regulatory requirements and responsibilities”
  • “I found this course very useful”

Given the very positive feedback we would like to repeat this event again next year, if you didn’t manage to attend this years event please look out for future dates, as you can see from above trustees would recommend this as a morning well spent!

Our thanks also goes to the trustees of Kirtling Village Hall who not only provided their facility free of charge for the event but also provided refreshments for everyone.

Governance of your village hall training event.

Understanding your Governing Document

Would you like to know more about your role as a charity trustee?  Or understand your governing document better? What process do you have in place to welcome new trustees?  Well this course may be just what you are looking for!

Description of course – This course is open to all trustees, especially those volunteers who are new to the role. Experienced trustees will also find this course useful as a refresher to their knowledge but also to support their management committees in developing an induction process for new trustees or to learn more about understanding or amending your governing documents.

Topics covered by this course

  • Governance structures
  • Amending your governing document
  • Types of trustee
  • Trustee roles and responsibilities
  • New trustee induction

Course fees

Cambridgeshire ACRE Members: Free of charge for 1 delegate per hall/building. Additional places for delegates from the same hall/building will be charged at £15 per person and will be subject to availability.

Non-Members: £54 per delegate which covers your course fee and gives 1 year’s membership of Cambridgeshire ACRE. Additional places for delegates from the same hall/building will charged at £15 per person and will be subject to availability.

Interested?  Well its simple to book just click here and register on-line.

New service available to help you search for funding.

Support Cambridgeshire Logo_CMYK

Support Cambridgeshire has invested in a new initiative called SupportCambridgeshire 4 Communities.

Support Cambridgeshire 4 Communities  is a self-service funding portal which any community organisation, Town or Parish Council can access free of charge.

Organisations can browse or search for funding based on a number of differing criteria, including subject matter or amount.

When first browsing or searching, organisations will be required to register, and upon activation of the link can then undertake unlimited funding searches.

Help and advice is available via a separate menu – and Support Cambridgeshire has listed a series of frequently asked questions here

If any organisation requires support or training in using SupportCambridgeshire 4 Communities please contact Support Cambridgeshire.  

So why not give it a go…. you may just find that pot of gold your charity needs to complete its latest project!

 

Setting sums insured on village hall insurance policies

The following article has been kindly provided by Norris & Fisher please click here to view their website.

Norris and fisher logo 

Setting the sums to be insured on a Village Hall insurance policy is one of the most important tasks to be undertaken by a hall committee. It is essential that buildings and contents are not under-insured or there could be a problem in the event of a claim.

The reason for this is that insurance policies usually contain an “Average Condition”. This means that any claim payment will be reduced by the proportion that the property is under-insured.

Let us consider an example where the true replacement value of the contents of a Hall is £30,000, but the sum insured is only £20,000. In other words, it could be considered that only 2/3rds of the contents are being covered. If there were to be a kitchen fire damaging goods worth £6,000, insurers would only pay 2/3rds of this amount – i.e. £4,000. They do this to reflect the fact that the policyholder is not contributing the correct premium to the fund from which claims are paid.

The situation is compounded where it is a large buildings claim. The sum insured on the buildings should be based upon the rebuilding value for the existing type of construction. It is not sufficient to say that the property would be rebuilt using modern materials and cheaper methods because the damage may only be partial and Average would apply if the sum insured were too low – reducing the settlement figure.

Setting this rebuilding value is very difficult. The only accurate way is to get the opinion of a surveyor or, as a cheaper but perhaps less accurate option, a local builder. Once the figure is set then insurers are likely to apply index-linking to the figure, so keeping it up-to-date.

Some insurance brokers offer a service whereby they survey the Hall and help you set the correct rebuilding value. This is often provided free of charge.

As a general rule-of-thumb figure, a rate of £1,750 per square metre will give you an indication as to whether your sum insured is somewhere near the right figure. This assumes that the construction is modern brick and tile but this calculation can only provide a rough figure – you will still need to speak to a surveyor or a builder!

Setting the contents sum insured is a much more straightforward job. You simply have to add up the replacement value of everything in the Hall! This should include stage curtains, tables, chairs and equipment in the kitchen other than fixtures. Don’t forget to add in the value of groundkeeping equipment – although tractor mowers may need to be separately covered and you should notify your insurer or broker of such items. You cannot decide which items to insure and which to leave uninsured otherwise you could fall victim to the application of Average, as explained above.

It is usually possible to obtain cover for equipment which belongs to hirers. However, you must provide a separate value for such contents and tell insurers of their existence. If the hirer has their own insurance – as a play group, for example, inevitably will – then it is more appropriate for those contents to be covered by the hirer’s policy.

If you have contents which are used away from the Hall – a marquee for example – you must notify your broker or insurer as the cover will not normally apply automatically.

The important message is to tell your insurer or broker about anything out of the ordinary. They will be able to advise you accordingly.

If you have any specific queries regarding insurance, you can address them to Martyn Ingram at Norris & Fisher – martyn.ingram@norrisandfisher.com